To support day-to-day procurement operations across outlets, including purchasing coordination, invoice processing, inventory reconciliation, supplier administration and data maintenance in compliance with company procurement policies and procedures.
Responsibilities
Procurement Operations, Supplier & Invoice Management
- Support day-to-day purchasing activities, including local purchases
- Coordinate with suppliers and internal stakeholders to process, track, and resolve order and invoice-related matters
- Verify invoices against purchase orders and delivery records, and process them in the system in a timely and accurate manner
- Liaise with Finance on payment and invoice-related issues (e.g., discrepancies, missing invoices)
- Maintain proper documentation, including credit notes, non-trade invoices, and receipts
- Ensure procurement activities comply with company procurement policies and procedures
Inventory Control and Reporting
- Perform month-end stock takes at outlets
- Reconcile monthly inventory reports for Front-of-House (FOH) and kitchen operations
Supplier Onboarding & Data Management
- Prepare supplier account opening forms and supporting documentation, and coordinate internal approval prior to onboarding
- Create and maintain master data (e.g., ingredients, recipes, supplier records, POS keys) in procurement system
Claims and Administrative Support
- Process reimbursement claims, including verification, documentation, and approval coordination
- Perform other duties as assigned from time to time
Requirements
- Diploma or equivalent in Supply Chain, Business, Accounting, or related field
- 1 year of experience in procurement, purchasing, F&B operations, or administrative support
- Proficient in Microsoft Excel and general computer systems
- Strong attention to detail and accuracy in handling data and invoices
- Good communication skills to liaise with internal teams, suppliers, and Finance
- Able to work in a fast-paced F&B environment and manage routine operational tasks
- Responsible, reliable, and able to follow procedures and compliance requirements
