Take ownership of day-to-day procurement and contract management activities across various projects, from tender or quotation initiation through contract close-out in coordination with project teams.
Manage the preparation, operational and compliance review, execution and administration of contracts using approved templates and standard terms, escalating to the Legal team for legal advice and bespoke drafting where appropriate.
Lead and coordinate tendering and procurement processes, including but not limited to invitations to tender and requests for quotations, managing submissions, supporting evaluations and ensuring compliance with internal procurement policies and approval thresholds.
Support and participate in commercial negotiations with suppliers, subcontractors and customers within approved parameters, escalating legal issues to Legal where required.
Maintain accurate records of contract logs, documentation, correspondence, variations and approvals.
Administer contract changes, variations, extensions of time, claims and related commercial matters in coordination with project managers and relevant stakeholders.
Track compliance with contractual obligations, key milestones project timelines and internal policies.
Monitor and track contract values and coordinate cost control, receipt of interim payments, variation/change management and claims administration across multiple projects.
Prepare regular contract-related reports, forecasts and dashboards for senior management.
Act as a central coordination point between legal, procurement, finance and project teams for contract-related and procurement matters.
Identify risks, issues and inefficiencies in contract and procurement processes and propose practical improvements to templates, workflows, policies and controls.
Support audit activities on procurement and contracts.
Support digital transformation of contract and procurement processes.
Education:
Bachelor's degree in engineering, IT, Business, Project Management, Supply Chain Management or a related discipline.
A legal qualification or legal background is an advantage but is not required.
Candidates with a relevant polytechnic diploma in engineering or IT related disciplines and at least 5 years of relevant working experience in procurement or contract management may also be considered.
Experience:
Minimum 3-5 years experience in procurement, contract administration, project coordination or commercial management in engineering, construction, infrastructure or ICT environments.
Demonstrated experience managing procurement and contract administration activities across multiple projects with minimal supervision.
Familiarity with standard forms of contract (e.g., FIDIC or equivalent engineering / ICT contracts) and internal approval workflows.
Experience working closely with inhouse legal teams, project managers, finance and external suppliers or contractors.
Core Skills:
Strong commercial judgment with the ability to manage procurement and contract matters independently within defined authority limits.
Sound understanding of procurement governance, contract administration and project commercial controls.
Effective negotiation, coordination and stakeholder management skills.
Strong analytical, organisational and documentation skills with attention to detail.
Competent in project budgeting and cost control and variation/claim management.
Accountable, reliable and confident in taking ownership of assigned procurement and contract portfolios.
Proactive, solutions-focused, with the ability to identify issues early and escalate appropriately.
Comfortable operating at the intersection of legal, commercial and project teams.
High standards of professionalism, integrity and confidentiality.
Openness to feedback, continuous improvement and change.
