Procurement Admin Executive
Key Responsibilities
Procurement Coordination
- Liaise with project teams to understand material, equipment, and service requirements.
- Source, obtain, and evaluate quotations from suppliers and subcontractors.
- Issue purchase orders (POs) and ensure timely delivery of goods and services.
- Track and follow up on order status, deliveries, and backorders.
- Build and maintain strong relationships with vendors and suppliers.
Cost & Documentation Management
- Ensure cost-effectiveness by comparing price, quality, and delivery lead time.
- Maintain accurate procurement records including supplier quotations, POs, invoices, and delivery orders.
- Support project teams in preparing procurement-related documentation and reports.
- Verify supplier invoices against purchase orders and delivery notes before submission to Finance.
Inventory & Logistics Support
- Coordinate with project teams and storekeepers to ensure adequate inventory levels.
- Assist in monitoring material usage and stock replenishment.
- Handle logistics arrangements with suppliers for delivery to site or warehouse.
Reporting & Compliance
- Prepare and submit regular procurement status reports.
- Ensure compliance with company procurement policies and procedures.
- Assist in vendor evaluation and performance reviews.
Administrative Support
- Provide administrative support to the Procurement Department and Project Teams.
- Assist in internal communication and coordination related to procurement activities.
- Undertake any other ad-hoc tasks assigned by management.
Requirements
- Proficient in MS Office (Excel, Word, PowerPoint).
- Strong negotiation, coordination, and communication skills.
- Organized, meticulous, and able to handle multiple tasks efficiently.
- Ability to work independently and collaboratively in a fast-paced environment.
- Prior experience in procurement or in the construction industry will be an advantage.
Work Details
- Location: Sembawang
- Work Week: 5.5 days
Application
Interested candidates may email their resume to [Confidential Information] or WhatsApp to +95 91775077
