PMO/Project Admin

Role: PMO/Project Admin

Job Level: More than 6 years of relevant experience (L3/L4)

Duration: 12 Months

Key Responsibilities:

Project Coordination:

• Coordinate project schedules, timelines, and resources.
• Track project / project's deliverables progress and report to the Project Manager / Team.

Financial Management:

• Track and manage project expenses, including forecasting and budgeting.
• Process and track project-related invoices, payments, and expenses.
• Provide regular financial updates to the Project Manager and stakeholders

Contract Management:

• Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
• Maintain accurate and up-to-date contract documentation.

Resource Management:

• Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc
• Manage resource renewals; Ensure timely renewals and notifications
• Faciliate resource onboarding / offboarding formalities
• Maintain resource records

Communication:

• Act as a liaison between project team members, stakeholders, and clients.
• Respond to project-related inquiries and requests.

Administrative Support:

• Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
• Coordinate information for adhoc RFI requests

Documentation/ Data Management:

• Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
• Ensure all project documents are properly stored and easily accessible.
• Track and update project / resources data and/or metrics to facilitate higher management's analysis and review for decision making.