The Planner will report to the Administrative Executive and assist with finance-related matters as well as other ad-hoc tasks.
- Invoice Management
- Verify and validate invoices.
- Verify and summarize accruals for LMD and BMD cost centers.
- Validate and scan signed invoices for contract vendors, including SASS, Powerforce, Cosmopolitan, Chin Meng Motors, VACS, NSL, Ensure, Paxtec, Tom's Tyre, and International Testing Co.
- Document Processing & Payments
- Raise and scan DMRs for washing, fuel charges, LTA/CAG inspections, and other invoices for non-EC cost centers.
- Raise CMRs when necessary.
- Liaise with the finance team regarding invoice payments and other inquiries.
- Maintain proper billing, documentation, and invoice archiving.
- Track PO value and monitor contract expiry dates.
- Vendor & Audit Support
- Validate vendor quotations.
- Book of meeting rooms and record meeting minutes.
- Retrieve job cards for audits.
- Administrative & Ad-hoc Support
- Prepare project memos for CEA.
- Print and archive SASS attendance records.
- Serve as a backup for administrative and PO-related tasks during staff absences.
- Assist with ad-hoc tasks, documentation, and report preparation as required.
Job Requirements:
- Candidate must possess at least Professional Certificate/Nitec/Diploma in Accounting/Finance or related qualifications.
- Good verbal and written communication skills
- A team player and willing to learn
- Good interpersonal and customer service skill
- Proficiency in Microsoft Office (Words, Excel, Powerpoint, etc)
- Ability to multitask and handle fast-paced environment
