Personal Executive Secretary (HR/Excel) AL70

Job Description

HR Function:

• Manage HR functions, including payroll processing, leave and attendance records.

• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.

• Maintain employee records in compliance with local regulations and company policies.

• Coordinate employee engagement activities, training sessions, and performance review processes.

• Liaise with external vendors, service providers, and government agencies for HR and office matters.

• Ensure compliance with Singapore employment laws and regulations.

Calendar Management:

• Schedule meetings, appointments, and events.

• Coordinate with internal and external stakeholders to ensure availability and logistics.

Email Correspondence:

• Manage and prioritize incoming emails.

• Draft responses and follow-up on pending matters.

Document Preparation:

• Create, format, and proofread documents, presentations, and reports.

• Compile information and data as needed.

Communication Liaison:

• Serve as a point of contact between executives and internal/external parties.

• Relay messages accurately and promptly.

Meeting Support:

• Prepare agendas, materials, and presentations for meetings.

• Take minutes and distribute action items as required.

Expense Management:

• Track and reconcile expense reports.

• Coordinate with finance department for timely processing.

File Management:

• Maintain organized electronic and physical filing systems.

• Ensure confidentiality and security of sensitive information.

Task Prioritization:

• Assess urgency and importance of tasks, and prioritize accordingly.

• Anticipate needs and proactively address potential issues.

Special Projects:

• Assist with ad-hoc projects and initiatives as assigned.

• Conduct research, gather data, and provide analysis as necessary.

• Prepare and edit reports, presentations, and various business documents

Requirements

• Diploma/Degree in Business Administration, HR, or related field.

• Minimum 5 years experience in office management, HR administration, or executive secretary roles.

• Strong knowledge of Singapore employment laws and payroll processes.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.

• Excellent organizational and multitasking skills with strong attention to detail.

• Professional communication skills in English (written and spoken).

• Ability to handle confidential information with discretion.

• Proactive, resourceful, and able to work independently.

HOW TO APPLY:

Interested applicants, please click on Apply Now or submit your resume to

Please include the following information:

- Reason for leaving

- Expected Salary

We regret only shortlisted candidates will be notified.

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EA License No: 19C9950

EA Personnel: Bong Cheong Leong (Alan)

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