Personal Assistant

PERSONAL ASSISTANT WANTED

Right hand to a Founder running three brands at once. No two days the same.

The Role

Paul Quinn - Founder & Managing Director of WestportPartners, creator of Quinntessential Coaching, and host of the QuinntessentialQuestions podcast - is looking for a Personal Assistant who can operate as the calm, organised force behind a fast-moving, multi-brand operation.

This is not a keep-the-diary-tidy job. This is a board view of everything - three businesses, one Founder, and a role built for someone dynamic, engaging, and genuinely energised by variety and pace.

We're looking for someone prepared to work long, hard, diligent hours. The role demands commitment - but the reward, in experience, exposure, and growth, will be immense.

What You'll Own

Executive Support

. Fullcalendar, inbox, and priority management across Westport Partners, Quinntessential Coaching, and Quinntessential Questions

. Meeting prep, follow-ups, and keeping Paul one step ahead of his own schedule

. Travel planning and logistics across APAC, the Middle East, and Europe

. Acting ast he first point of contact and gatekeeper, protecting Paul's time and attention

Business &Project Coordination

. Tracking deliverables across executive search mandates, coaching platform launches and podcast production

. Keeping alive board view of everything in flight - deadlines, dependencies, and what needs Paul's attention today

. Liaising with coaches, candidates, clients, and partners on Paul's behalf

. Document prep, light research, and pulling together materials for meetings and pitches

Social Media& Content Production

. Editing and publishing content across Instagram, LinkedIn, and YouTube for all three brands

. Turning raw footage and ideas into polished, on-brand carousels, reels, and short-form video

. Managing the content calendar and posting schedule

. Keeping brand consistency tight across every asset that goes out the door

The Must-Have: Adobe Premiere Pro

You need to know your way around Premiere Pro, specifically:

. Cutting and assembling raw footage into clean, punchy final edits

. Multi-camediting (podcast interviews, talking-head content)

. Color correction and grading for a consistent, professional look

. Audiocleanup, leveling, and syncing

. Adding captions, lower thirds, titles, and on-brand graphic overlays

. Exporting and formatting for different platforms (vertical for Reels/TikTok, horizontal for YouTube, square for feed)

. Organising and managing media libraries, project files, and version control

. Bonus: comfort with Premiere Pro's integration into a wider Adobe workflow (Photoshop, After Effects, Audition)

If you've got a reel or past edits you're proud of, we want to see them.

Who You Are

. Dynamic and engaging, with real energy and presence

. Sharp, discreet, and unflappable - you handle a busy Founder's world without breaking sweat

. A natural organiser who can hold ten moving pieces in your head without dropping one

. Comfortable working across time zones and industries - executive search, coaching, and media are very different worlds, and you switch between them fluidly

. Proactive- you spot what needs doing before you're asked

. Agenuinely skilled video editor, not just familiar with Premiere Pro

. Prepared to put in long, hard, diligent hours and to be rewarded for it

Ready To Apply

Send your CV, a note on why this role is for you, and (if you've got them) samples of your Premiere Pro work to:

Paul Quinn

[Confidential Information]

Let's build something dynamic, together.