Personal Assistant to Newbuilding Ship Broker

Role Overview

We are looking for a highly organised and execution-focused Personal Assistant to support a senior newbuilding ship broker. This role is designed to amplify efficiency, maintain structure, and ensure execution discipline across multiple live projects.

Key Responsibilities

. Manage emails, schedules, and follow-ups with shipyards, owners, makers, and internal teams

. Track multiple ongoing newbuilding projects and ensure timely execution

. Prepare and format documents, summaries, and comparison tables

. Coordinate meetings, calls, and travel arrangements

. Act as the first line of organisation and filtering, not a message passer

Requirements

. Highly organised, detail-oriented, and able to handle multiple tasks in parallel

. Comfortable working with senior stakeholders and under time pressure

. Able to execute instructions clearly, quickly, and independently

. Prior exposure to shipping, maritime, or project coordination is a plus

Working Style Fit

. Clear communication, low emotion, high reliability

. Comfortable with direct instructions and high expectations

. Focused on outcomes, not excuses