Personal Assistant to Founder

We are looking for a highly capable, discreet, and proactive Personal Assistant to work directly with the Founder/CEO of an Educational Company. This is a high-trust, high-responsibility role supporting both business operations and personal matters.

If you thrive in fast-paced environments and enjoy being the right hand to a driven educational business entrepreneur, this role may be for you.

Role Overview

You will serve as the CEO's first point of contact, managing daily operations, schedules, communications, and follow-through on time-sensitive matters.

The role combines executive assistance, operational oversight, and personal support coordination.

This position requires strong judgment, confidentiality, and the ability to work independently with minimal supervision.

Key Responsibilities

Executive & Administrative Support

• Manage calendar, appointments, meetings, and travel arrangements

• Act as gatekeeper and first point of contact

• Prepare documents, reports, presentations, and proposals

• Draft & Reply emails, contracts, and formal correspondence

• Track deadlines and ensure timely follow-ups for team

• Handle confidential information with discretion

• Manage expense tracking, claims, and basic financial administration

Operations & Business Support

• Assist in hiring processes (shortlisting, interview coordination, documentation)

• Support business development and operational initiatives

• Coordinate with team members across the Kids Club and Kindergarten

• Step in to manage or supervise teams

• Ensure smooth day-to-day operational flow

• Able to work in a retail setting, and be able to deal with the businesses clients (Customer facing)

Personal Assistant Duties

• Coordinate personal arrangements

• Assist with family scheduling and logistics

• Run personal errands and miscellaneous tasks

• Driving duties (school runs, appointments, business errands when required)

Requirements

• Minimum 3 years of experience in administration, executive support, finance, or related fields

• Prior experience as a Personal Assistant supporting both business and family matters is highly preferred

• Strong organisational and time management skills

• Able to work independently under pressure and meet tight deadlines

• Excellent analytical and multitasking abilities

• High level of discretion and professionalism

• Strong written and verbal communication skills

• Possesses a valid driving license and comfortable with driving preferred but not necessarily

• Comfortable working weekends when required

Working Arrangement

• 6-day work week (1 rest day)

• Alternative arrangement of 5-day week (2 rest days) can be discussed

Who This Role Is For :

• Highly dependable and detail-oriented

• Calm under pressure

• Structured and systematic

• Loyal, discreet, and trustworthy

• Comfortable operating as a CEO's right hand

• Capable of functioning at the level of an Operations Director

Why Join Us

This is not a routine admin role. You will gain direct exposure to entrepreneurship, business strategy, operations management, and leadership across two growing education businesses. The right candidate will grow alongside the CEO and play a key role in scaling the organization.

If you are confident in your ability to manage complexity and take ownership, we would love to hear from you.