About Us
We are representing a a vibrant F&B restaurant and lifestyle concept delivering quality dining experiences. This is a fast-paced, guest-centric environment where operational efficiency and attention to detail matter.
The Role
We are looking for a resourceful and dependable Personal Assistant to provide direct support to management across operations, administration, HR coordination, and finance. The ideal candidate thrives in a dynamic restaurant environment, is comfortable wearing multiple hats, and has working knowledge of F&B-related licensing and regulatory requirements.
Key Responsibilities
Executive & Administrative Support
- Provide day-to-day administrative and personal support to management, including calendar management, meeting coordination, and travel arrangements.
- Maintain organised company records, contracts, reports, and confidential documents.
- Handle ad-hoc executive and operational tasks as required.
Operations & Licensing
- Support daily operational logistics across the restaurant, including supplier and vendor coordination.
- Assist with the application, renewal, and tracking of relevant licences and permits (e.g. food shop licence, liquor licence, SFA and URA approvals, fire safety certificate).
- Liaise with government agencies and external parties on regulatory and compliance matters.
- Support event coordination and operational execution when required.
HR Administration
- Coordinate onboarding, staff documentation, scheduling, leave tracking, and recruitment activities.
- Support employee communications and ensure proper record-keeping in line with company policies.
Finance Support
- Assist with invoice processing, payroll coordination, expense tracking, reconciliations, and vendor payments.
- Maintain accurate financial records and support month-end administrative tasks.
What We're Looking For
- GCE O Level / Diploma or equivalent; relevant certifications in administration or business management are a plus.
- Bilingual in English and Mandarin is an advantage (to liaise with Mandarin-speaking vendors and staff where required).
- Minimum 3–5 years experience in administrative, operations, HR, finance, or executive support roles.
- Experience in F&B, hospitality, or restaurant operations is strongly preferred.
- Familiarity with F&B-related licensing and permit applications (e.g. SFA, URA, SPF liquor licence) is a strong advantage.
- Strong organisational and multitasking abilities; comfortable managing competing priorities.
- Detail-oriented, proactive, and able to work independently with minimal supervision.
- Strong communication and problem-solving skills.
- Proficient in Microsoft Office and Google Workspace.
- Able to handle confidential information with professionalism and discretion.
What We're Looking For
Someone reliable, adaptable, and calm under pressure — with the initiative to keep things running smoothly behind the scenes and the resourcefulness to navigate both day-to-day operations and regulatory requirements.
The salary range is $3-3.8K for the right candidate.
