About the company
TMGM Singapore is a dynamic and rapidly growing startup within the global financial services industry. As part of a global company, TMGM Singapore offers a fast-paced, innovative environment with opportunities for growth and development.
About the role
We are looking for a highly organized and proactive Personal Assistant to support the CEO in managing day-to-day priorities and driving executive effectiveness. In this role, you will oversee a dynamic calendar, coordinate travel and meetings, and act as a trusted gatekeeper for communications and confidential matters. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and brings professionalism, discretion, and adaptability to ensure the CEO can focus on strategic priorities.
Key Responsibilities
Executive Support & Time Management
- Manage the CEO's calendar, travel, and daily priorities.
- Coordinate communication across teams, ensuring timely updates and follow-ups.
- Prepare meeting materials, presentations, and reports to support business needs.
- Assist CEO on project tracking, organize tasks, and coordinate teams to stay on schedule.
- Anticipate and resolve scheduling conflicts, improving meeting and task efficiency.
Communication & Stakeholder Engagement
- Serve as the CEO's main point of contact with executives, clients, and partners.
- Draft clear communications and presentations that reflect the CEO's vision.
- Prioritize requests for the CEO's time, ensuring smooth communication flow.
Confidentiality & Integrity
- Handle sensitive company and personnel information with discretion and professionalism.
Problem-Solving & Initiative
- Anticipate needs, address challenges proactively, and suggest process improvements.
Professionalism & Emotional Intelligence
- Represent the CEO with confidence, diplomacy, and professionalism.
- Stay composed in high-pressure situations and handle sensitive matters with tact.
Requirements
- Proven experience supporting C-level executives in fast-paced or complex organizations (3-5 years preferred).
- Exceptional organizational and prioritization skills, with proficiency in scheduling tools and productivity software (e.g., Google Workspace, Microsoft Office).
- Excellent verbal and written communication abilities, with strong attention to detail.
- High emotional intelligence, adaptability, and discretion in handling sensitive information.
- Bachelor's degree in Business, Administration, Communications, or a related field preferred.
Benefits
- Competitive salary and performance-based bonuses.
- Opportunities for career growth and development within a global company.
- Collaborative and inclusive work environment with exposure to cross-region operations.
- Health and wellness benefits.
- Flexible working arrangements.
