About the role:
We are seeking a highly organized and professional Personal Assistant to provide high-level support to the Managing Director and senior executives. This role requires acting as a trusted gatekeeper and confidante, ensuring smooth day-to-day operations through effective coordination, communication, and administrative support.
What You'll Be Doing:
- Calendar & Schedule Management - manage the Managing Director's calendar, appointments, and meetings, prioritizing schedules to ensure optimal time usage.
- Communication & Correspondence - screen and manage incoming calls and communications, and draft emails, reports, and professional correspondence on behalf of the Managing Director.
- Travel Arrangements - organize and coordinate domestic and international travel, including flights, accommodation, and transportation, ensuring alignment with senior management's schedules and preferences.
- Meeting & Executive Support - coordinate and prepare meeting agendas, presentations, and materials attend meetings, record minutes, and ensure timely follow-up on action items.
- Admin and Office Management- maintain confidential files and records, conduct research and compile information as required, and support office logistics, supplies, and overall office organization.
- Events Coordination - assist with planning company events, conferences, and off-site meetings.
- Ad hoc Matters - handles personal errands and confidential tasks as requested by the Managing Director.
What We're Looking For
Diploma or degree in a related field
Proven experience as a Personal Assistant or in a similar role
Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills
Proficiency in MS Office and calendar management tools
High level of discretion and professionalism
Proactive, detail-oriented, and adaptable in a fast-paced environment
Friendly, polished, and professional demeanor
