Personal Assistant/ Office Manager

Starr Insurance is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.

Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world's fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.

GENERAL SUMMARY

This position will be based in Singapore and will provide support general administrative support to the CEO, COO and Chief of Staff including (but not limited to) management and coordination of daily itinerary, business trips, internal/external events and office administration.

We are seeking a highly motivated and proactive Personal Assistant/Office Manager to join our dynamic team in Singapore. This position will play a vital role in providing comprehensive administrative support to our CEO, COO, and Chief of Staff. The ideal candidate will have a keen eye for detail, strong organizational skills, and a hands-on approach to problem-solving.

This is an excellent opportunity for recent graduates or early-career professionals who are eager to learn, grow, and gain exposure to the inner workings of a fast-paced company. Outstanding performance in this role can lead to career advancement and greater responsibilities within our organization.

DUTIES AND RESPONSIBILITIES

• Inbox Management: Filter and sort all emails into prearranged categories to benefit executive's workflow. Pick up all scheduling messages and flag any important communications that come through.
• Calendar Management: Scheduling meetings, managing appointments, and coordinating travel arrangements. Anticipating conflicts and rescheduling as needed.
• Travel Arrangements: Schedule and book all travel within travel protocols; including airfare, hotels, car transport, train travel etc.
• Expense Management: Complete all expense reports for the executive through our expense platform following all company protocols.
• Meeting/Event Coordination: Planning and coordinating meetings and events for internal and external participants.
• Liaise with the IT Helpdesk to set up any required IT equipment for readiness for meetings/teleconferences and request assistance to resolve any IT problems as and when they arise.
• Administrative Tasks: Handling emails, phone calls, and other forms of communication. Handling various administrative tasks such as filing, photocopying, and managing office requirements and supplies.
• Special Projects: Assisting leadership with special projects and ad-hoc tasks as needed by the business from time to time.

EXPERIENCE & QUALIFICATIONS

• Diploma or Bachelor's degree in any field with 3-5 years administrative experience
• Ability to maintain the confidentiality of sensitive information is imperative
• Strong organizational skills and can prioritize tasks and manage time effectively
• Excellent communication skills both written and verbal
• Ability to communicate effectively with various stakeholders
• Technology savvy and proficient in Microsoft Office Suite in order to support the executive's calendar