Personal Assistant / Hiring Assistant

Job Title: Personal Assistant / Hiring Assistant

Location: Singapore

Employment Type: Full-time

About the Role

We are looking for a highly organized, proactive, and resourceful Personal Assistant / Hiring Assistant to provide executive support while overseeing recruitment and talent acquisition activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and possesses strong interpersonal and organizational skills.

Key Responsibilities

Executive & Administrative Support

Manage calendars, appointments, and meeting schedules.

Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.

Prepare reports, presentations, correspondence, and meeting minutes.

Handle confidential information with discretion and professionalism.

Liaise with internal teams and external stakeholders on behalf of management.

Assist with ad hoc administrative tasks and special projects.

Recruitment & Hiring

Work closely with the HR team for end-to-end recruitment process for various positions.

Draft and publish job advertisements across recruitment platforms.

Source and screen candidates through job portals and professional networks.

Coordinate interviews and communicate with candidates throughout the hiring process.

Work closely with hiring managers to understand staffing requirements.

Maintain recruitment records and provide regular hiring updates.

Support onboarding activities for new employees.

Requirements

Diploma or Bachelor's Degree in Business Administration, Human Resources, or a related field.

Minimum 1 year of experience in executive support, recruitment, HR, or a similar role.

Excellent verbal and written communication skills.

Strong organizational skills with the ability to prioritize multiple tasks.

High level of professionalism and confidentiality.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Experience using recruitment platforms (e.g., LinkedIn, JobStreet, Indeed) is an advantage.

Self-motivated, detail-oriented, and able to work independently.