Personal Assistant

The Personal Assistant will serve in a multifaceted role, providing secretarial and administrative support to the CEO while managing the CEO's social media presence. This role requires minimal supervision and the ability to handle confidential matters with utmost professionalism.

Job Responsibilities

• Act as the main point of contact among staff, leaders, agents, external associates, clients, or partners.
• Coordinate and manage the CEO's schedule, including meetings and appointments.
• Maintain an active calendar and facilitate internal and external meetings.
• Manage and update CEO's contact database and emails.
• Prepare presentation materials and collate reports as required.
• Arrange facilities and refreshments for scheduled events.
• Handle expense claims and other account matters.
• Maintain systematic and up-to-date filing systems.
• Booking and arranging travel, transport, and accommodation.
• Attend all briefings, meetings, and trainings events as assigned.
• Assist with meeting support by coordinating refreshments and maintaining accurate attendance records.
• Proactively manage calendars by planning and sending meeting invitations for Csuite and senior management meetings ahead of time.
• Record, prepare, and disseminate meeting minutes and follow up as needed.

Pre-Requisite

• Minimum Diploma holder, preferably in Communications or Business Administration.
• At least 7+ years of secretarial experience, with at least 1 year serving at the senior management level.

Skills and Competencies

• Proficiency in MS365 (Outlook, Excel, Word, PowerPoint.
• Excellent writing, content development, and storytelling skills.
• Exceptional organizational skills, including time management and attention to detail.
• Driven and independent, with self-motivation and energy.
• Creative and analytical thinking capabilities, with a can-do attitude.
• Independent, positive, proactive, and possess a growth mindset.
• True team player who embraces collaboration.
• Discretion and trustworthiness.
• Passionate about the Real Estate Industryis a plus.
• Possess a Class 3 and above Driver's License is a plus.