PERSONAL ASSISTANT

Key Responsibilities

• Manage the Chairman's calendar, appointments, meetings and travel arrangements.

• Prepare, review, and organize business documents, reports, presentations and correspondence.

• Coordinate meetings, prepare agendas, record action items and follow up on deliverables.

• Support business administration and project coordination across various business units.

• Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks.

• Maintain accurate records and ensure proper document management and confidentiality.

• Conduct research, compile information, and prepare briefing materials to support business decision-making.

• Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications.

• Ensure travel itineraries are efficiently planned and aligned with business requirements.

• Assist with follow-up on sales enquiries and business correspondence via email.

• Support business development initiatives, occasional business travels to explore potential opportunities may be required. (estimated 2 times per month)

• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.

• Perform other executive support duties as assigned by the Chairman & CEO.

Requirements

• Diploma / Bachelor or above in Business Admin, Management, Secretarial or relevant fields

• Minimum 3 years EA experience, construction industry background preferred

• Excellent communication & interpersonal skills to liaise with senior management

• Meticulous, proactive, well-organized and capable of autonomous work

• Advanced MS Office proficiency (Word/Excel/PPT)

• Strict confidentiality awareness and good judgement

• Adaptable to fast-paced working environment

• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.