Personal Assistant & Office Manager

About the Company

My client is an established and rapidly expanding commodities trading group. Operating in dynamic global markets, the firm is dedicated to driving operational excellence, commercial growth, and strategic expansion. To support their continued success, they are seeking a high-caliber professional to lead their executive support and office operations.

About the Job

My client is looking for a versatile, highly organized, and proactive Personal Assistant & Office Manager to support the Managing Director and oversee day-to-day office operations. In this dual-impact role, you will serve as both a trusted gatekeeper to the Managing Director and the operational anchor for the office. You will handle end-to-end executive assistance, complex travel and diary management, and discreet matters, while taking complete ownership of office facilities, IT coordination, and administrative procedures.

About the Manager / Team

You will work directly alongside a decisive, fast-paced Managing Director and closely with a lean but dynamic team. MD values high autonomy, sound judgment, meticulous detail, and absolute discretion. MD is looking for someone resourceful and solutions-driven who can anticipate needs, keep office operations running flawlessly, and operate with composure under pressure.

Skills & Requirements for the Job

• Proven Experience: At least 3 years of relevant experience in executive/personal assistance and office management, ideally supporting senior C-suite executives in fast-paced commercial industries.
• Education: Diploma or Degree in Business Administration, Administrative Management, or a related field.
• Tech-Savvy: Strong proficiency in the Microsoft Office suite, AI tools, and modern digital productivity workflows.

Key Competencies:

• Dual Ownership: Seamlessly balances high-level EA duties (complex multi-destination travel, calendar management, board meeting prep) with end-to-end office and facilities management.
• Proactive & Resourceful: High self-motivation with a solutions-driven mindset; able to troubleshoot operational obstacles independently.
• Flawless Communication: Outstanding written and verbal communication skills; comfortable interfacing with building management, government/immigration agencies, vendors, and senior external stakeholders.
• Uncompromising Discretion: Demonstrated integrity and utmost confidentiality when handling sensitive executive, financial, and personal matters.

If you believe you have the right skills, experience, and drive to succeed, please apply now.

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)