Personal Assistant / Administrative Executive

Role Overview

We are a growing SME in Singapore seeking a reliable, organized, and proactive Personal Assistant / Administrative Executive to support our daily operations and administrative workflow. You will play a crucial role in managing sales paperwork, processing listings, conducting market data research, and generating business reports.

Key Responsibilities

• Sales Administration & Submission: Prepare, process, and track sales documents, quotations, invoices, and official submissions in a timely manner.

• Listing Management: Create, update, and maintain product/service listings across various digital platforms and internal databases.

• Data Research & Reporting: Conduct desk research, compile relevant data, and generate regular administrative and sales reports for management review.

• General Office Administration: Handle ad-hoc administrative tasks, file digital documents, manage emails, and coordinate schedules or calendars.

• Operational Support: Assist the business owner with daily operational tasks to ensure smooth business execution.

Job Requirements

• Experience: Minimum 1 year of relevant experience in administrative, secretarial, or sales support roles.

• Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint) and tech-savvy with web research and digital listing platforms.

• Language Skills: Strong written and verbal communication skills in English to liaise with internal and external parties.

• Soft Skills: Meticulous, highly organized, self-motivated, and capable of working independently with minimal supervision.

• Eligibility: Candidates with immediate availability or short notice periods are preferred.

Work Schedule & Remuneration

• Salary:$3,500 / month (commensurate with experience)

• Working Hours: Monday to Friday, 9:00 AM - 6:00 PM (5-day work week)

• Location: Singapore (Central/Office location)

• Employment Type: Full-Time, Permanent