The position is responsible for providing administrative support to the Finance department, Payroll and General Cashiering.
Primary Responsibilities
Administrative Support
Updates daily Accounts Receivables List of Remittance upon receipt of cheques. To segregate incoming and outgoing mails and delivery of mails to various Finance sections. Co-ordinate and issue hotel gift certificates.
Cashiering Duties
Responsible for cash collection and checking of daily remittances, in the presence of a witness. Ensures sufficient change and refill for cash machine. Updates foreign exchange rate as per hotel policy and policies. Ensures daily bank deposits. Prepares daily cash receipt report and journals. Balances cash machine fund daily and ensures all funds are returned to the cash machine at end of day. Co-ordinates and issues cashiers float. Provides training to new cashiers. Maintains over and short records for each cashier and shows evidence of review by Director of Finance and Business Support.
Monthly Payroll Processing
Computes and finalises payroll with necessary reports printed for proper approvals to be submitted to bank for processing. Ensures high level of confidentiality when dealing with all matters related to payroll. Collects and verifies basic payroll information from original sources such as appointment letters, E-Overtime / E-Timesheet reports and payroll allowances and deductions form. Processes petty cash reimbursement and expenses report relating to colleagues benefits. Makes necessary deductions from colleagues salary before payday. Takes note of resignees and ensures proper process to avoid overpayment in last salary payout. Checks and calculates all colleagues benefits and ensure proper backups are submitted. Works closely with Talent and Culture team on matters concerning colleagues salary, leave, allowances and deductions. Responsible for accurate and timely Central Provident Fund submission. Checks, verifies and processes casual labour payments in E-casual labour. Submits all claims for government paid leaves and reservist make-up pay and maximise any credits available to reduce overall payroll cost. Files IR21 for all resigned foreign colleagues for tax clearing purpose. Reconciles vacation, bonuses accrual on a monthly basis. Prepares monthly Jounrals, Balance sheets and any other reports relating to Payroll. Ensures that all hotel systems and internal controls related to payroll section are adhered to. Works on any payroll related projects and ensures successful implementations.
Focuses On Colleagues/Management Experience
Attends to colleagues queries promptly. Consistently offers professional, friendly and engaging service. Co-ordinates with various departments to ensure proper documents submission. Use a Heartist approach makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.
Works As Part Of The Finance Team
Ensures to produce quality work at all time. Adheres to all timeline set. Builds strong relationship with team member. Builds a cohesive working environment and achieves together the financial goal set. Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.
Involvement In Wider Job Function Relationships
Maintains collaborative working relationship with all colleagues. Participates in training activities to improve knowledge and skills. Follows guidelines provided in colleagues handbook. Understands emergency procedures, health and safety requirements. Ensures service standards and individual performance is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect. Contributes to the hotel's Corporate Social Responsibility efforts by supporting the Planet 21 program. Performs any other duties and responsibilities that may be assigned.
Qualifications
Candidate Profile
Knowledge and Experience
Diploma holder or equivalent in hospitality or related field. Previous office administration or Payroll knowledge required. Minimum 2 years relevant experience in similar capacity.
Competencies
Good interpersonal skills with ability to communicate with all levels of employees. Communication skills in English spoken / written. Ability to work cohesively with fellow colleagues as part of a team. Personal presentation, clean / tidy. Good presentation and influencing skills. Multicultural awareness and able to work with people from diverse cultures. Flexible and able to embrace and respond to change effectively. Ability to work independently and has good initiative under dynamic environment. Self-motivated and energetic. Sense of urgency.
Additional Information
Benefits of Joining Raffles Hotel Singapore
5-day Work Week. Duty Meals are provided. Colleagues Discount and/or Preferential Room Rates at worldwide Accor Hotels. Flexible Benefit Dental/Optical/Vacation Expenses/Children's Education. Medical and Wellness Benefit. Comprehensive Insurance Coverage. Local/Overseas Career Development & Growth Opportunities. Holistic Learning and Development Opportunities.