Payroll Officer

Job Summary:

The Payroll Officer is responsible for the accurate and timely processing of employee payroll, maintaining payroll records, and ensuring compliance with statutory regulations. This role supports day-to-day payroll operations and acts as a key point of contact for employee payroll-related queries.

Duties & Responsibilities:

1. Payroll Administration

• Process payroll transactions including salaries, overtime, bonuses, commissions, and deductions.
• Verify timesheets, attendance, and leave records before payroll processing.
• Prepare and distribute payslips to employees.

2. Data Entry & Maintenance

• Maintain and update employee payroll information in the system.
• Record new hires, terminations, salary adjustments, and benefits changes.
• Ensure payroll data accuracy and integrity.

3. Statutory Compliance

• Calculate and process statutory contributions (e.g., CPF, income tax, or equivalent depending on country).
• Ensure compliance with local labour laws and payroll regulations.
• Assist in statutory filings and reporting.

4. Payroll Reconciliation

• Reconcile payroll data with human resource records.
• Identify and resolve discrepancies in payroll calculations.
• Assist in month-end closing related to payroll.

5. Employee Support

• Respond to employee inquiries regarding payslips, deductions, and benefits.
• Assist with tax-related documents and payroll clarification.

6. Reporting

• Generate standard payroll reports (e.g., payroll summaries, deductions reports).
• Support audits by preparing payroll documentation.

7. Coordination

• Work closely with HR to ensure accurate employee data.
• Liaise with finance for payroll funding and accounting entries.

8. All other payroll-related responsibilities.

Required Skills & Qualifications

. Diploma inAccounting, Finance, Business Administration, or related field

. 1-3 years ofexperience in payroll, accounting, or HR operations

. Familiarity withpayroll systems or HR software

. Basic tointermediate Microsoft Excel skills

. Basic understandingof payroll processes and statutory requirements

. Awareness of labour laws and tax regulations

. Strong attention to detail

. Good numerical and analytical skills

. Ability to handle confidential information

. Effective communication skills

. Good time management