About Jenga Anderson
Jenga Anderson is a Singapore-based professional services group supporting businesses with corporate advisory, accounting, tax, HR, immigration, corporate secretarial, compliance and other business services.
We are looking for a Part-Time / Intern - Administrative & IT Support to support our day-to-day office administration and basic IT functions.
This role is primarily an administrative and office support role, with additional exposure to IT, AI tools and technology-related tasks. It is suitable for someone who is organised, responsible, comfortable with computers and interested in learning how technology can be applied in a business environment.
Job Responsibilities
1. General Office Administration
- Sort incoming mails and correspondence.
- Scan and digitise documents and mails.
- Distribute mails and documents to the relevant staff or departments.
- Assist with filing and organising physical and electronic documents.
- Prepare, organise and maintain administrative records.
- Assist with printing, photocopying, scanning and document management.
- Restock pantry items and basic office supplies.
- Monitor office and pantry supplies and inform the team when replenishment is required.
- Assist with general office organisation and housekeeping.
- Handle other ad-hoc administrative tasks as requested.
2. Administrative & Operations Support
- Assist the Operations team with daily administrative tasks.
- Maintain simple trackers, records and databases.
- Assist with preparing documents, forms and internal materials.
- Support data entry and information updates.
- Assist with arranging and organising files and records.
- Follow up on simple administrative tasks and outstanding items.
- Provide general support to different departments when required.
3. Basic IT Support
- Assist employees with basic IT-related tasks.
- Assist with laptop and computer setup, where required.
- Assist with software installation, updates and basic configuration.
- Maintain records of company laptops, computers and other IT equipment.
- Maintain records of software licences and subscriptions.
- Assist with basic user account and access administration.
- Help identify and report basic IT issues to the relevant person or service provider.
- Assist with employee IT onboarding and offboarding requirements.
- Maintain basic IT documentation and user guides.
4. AI & Technology Support
- Assist in testing AI tools such as ChatGPT and other approved platforms.
- Test simple AI prompts and workflows for internal business use.
- Help evaluate AI-generated content for accuracy and usefulness.
- Assist employees with basic use of approved AI tools.
- Help create simple AI prompts, templates and reference materials.
- Identify repetitive administrative tasks that may potentially be improved through AI or automation.
- Assist with simple technology and automation projects where required.
5. Documentation & Records
- Maintain administrative, IT and equipment records.
- Update trackers and internal databases.
- Maintain organised electronic and physical documentation.
- Assist in preparing simple reports and summaries.
- Create and update basic user guides, FAQs and internal reference materials.
- Ensure records are kept accurate and up to date.
Requirements
- Responsible, organised and detail-oriented.
- Comfortable performing general administrative and office support tasks.
- Basic computer skills and familiarity with Microsoft Office / Google Workspace.
- Comfortable learning new software and technology.
- Interest in AI and technology is an advantage.
- Able to follow instructions and complete tasks independently.
- Good communication skills.
- Reliable and willing to assist with a variety of tasks.
- No programming experience is required.
Working Arrangement
- Part-Time / Internship available
- Suitable for students or individuals seeking part-time work experience.
This is primarily an administrative role with additional IT, AI and technology responsibilities.
