Working days: 3 days per week, from Tuesday to Thursday
Working hours: 9am to 5pm
Salary: Up to $15 per hour
Contract duration: Immediate till end December 2026
Key Responsibilities
- Support daily administrative operations to ensure the office runs smoothly and efficiently.
- Provide and facilitate an interactive platform for pantry food and beverage ideas to encourage staff participation and improve pantry offerings.
- Plan and coordinate simple, engaging pantry activities or fun games during lunchtime to promote employee interaction and office morale.
- Assist in sourcing and comparing vendor quotations to support the preparation of the Administrative Budget 2027.
- Coordinate administrative purchases, including obtaining quotations, processing requests, and following up with vendors and internal stakeholders.
- Manage and update office welcome screen content to ensure timely, accurate, and engaging communication for staff and visitors.
- Provide office maintenance support, including coordinating servicing or replacement of office equipment and amenities such as air purifiers and other workplace facilities.
- Assist in identifying and implementing office improvement ideas to enhance workplace functionality, efficiency, and employee experience.
- Support the planning, logistics, and execution of office webinars, staff events, and internal engagement activities.
- Coordinate with vendors, building management, and internal teams on administrative matters, delivery arrangements, maintenance requests, and event support.
- Maintain proper records, documentation, and tracking for purchases, quotations, administrative requests, and office initiatives.
- Ensure adherence to workplace safety policies, procedures, and safety rules within the office.
- Perform other related administrative and coordination duties as assigned.
Requirements:
- Diploma or Bachelor's Degree in Business Administration or a related discipline.
- Relevant experience in administrative and secretarial support
- Experience supporting two or more managers/officers will be advantageous.
- Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Familiarity with HRIS, Travel booking, or equivalent platforms will be advantageous.
To apply, kindly submit your updated resume to [Confidential Information].
