Part-Time Admin (2-Month Contract)

Job Description

About Us

Founded with a vision to enable small business growth, Grof leverages technology and digital innovation to simplify all company administration. From incorporation and compliance to accounting and payroll-Grof is an all-in-one business solution, enabling entrepreneurs and business owners to focus on what they do best.

Having grown exponentially, we are looking for highly motivated and independent individuals to join our diverse team. If you crave continual growth and flexibility to innovate and learn, apply to join the Grof family today!

Grof Core Values

1. Own Your Work - At Grof, we believe in the power of owning our work. It means taking pride in our accomplishments, no matter how big or small, and recognising that our efforts contribute to the success of the team and the organization as a whole.

2. Stronger as A Team - At Grof, we encourage each team member to contribute their unique talents, experiences, and knowledge to achieve our collective goals. By helping one another, sharing insights, and leveraging our combined strengths, we create a harmonious and dynamic work environment. Together as a cohesive team, we achieve remarkable outcomes and overcome challenges that would be insurmountable as individuals.

3. Grow 1% each day - At Grof, we believe in the power of continuous improvement and the transformative effect of small, consistent steps forward. By dedicating ourselves to learning something new every day, we cultivate a growth mindset and stay adaptable in an ever-evolving world.

4. Dare to Try - At Grof, we take calculated risks and pursue new opportunities. By daring to try, we foster a culture of innovation, resilience, and growth. We encourage our team members to run towards challenges, embrace a mindset of continuous learning, and persevere even in the face of setbacks.

Role Overview

We are looking for a Part-Time Admin to provide on-site administrative support on a 2-month contract. This role is primarily office-based and focuses on handling physical mail, scanning and organizing documents, and supporting basic administrative tasks to ensure smooth day-to-day operations.

The successful candidate must be comfortable working independently, physically present in the office, and able to handle routine administrative duties accurately and efficiently.

Key Responsibilities

• Open, sort, and manage incoming physical mail
• Scan and digitize documents accurately in accordance with internal filing standards
• Organize and label scanned documents systematically
• Place physical documents at designated collection areas for client pick-up
• Maintain proper tracking and records of mail received and documents processed
• Perform general administrative work as assigned, including ad-hoc office and clerical tasks
• Coordinate with internal teams to ensure documents are handled and stored correctly

Work Arrangement

• Contract duration: 2 months
• Work arrangement: On-site (Part-Time)
• Attendance: Preferably at least 2 days per week (schedule to be arranged)

Requirements

• Prior experience in administrative support or office operations
• Comfortable with physical document handling and scanning
• Fast, efficient, organized, and detail-oriented
• Organized, detail-oriented, and reliable
• Able to work independently with minimal supervision
• Basic proficiency in scanners, Microsoft Office

Preferred (Nice to Have)

• Experience handling physical mail and document management
• Familiarity with basic filing systems or document control processes
• Prior office admin or support role experience

Bring Your Own Device (BYOD) Policy:

As this is a remote-based role, the company prefers candidates to use their own laptop. To ensure smooth performance across multiple tools and platforms, the device should be high-performance and capable of handling multitasking efficiently. A monthly BYOD allowance will be provided to support this arrangement.