Paralegal / Corporate Secretariate Administrator

ROLE OBJECTIVE:

The candidate should have corporate secretariate experience - ensures legal compliance, maintains corporate records, and facilitates governance by assisting in managing board meetings (agendas, minutes, materials), and liaison with regulators/ACRA, handling statutory filings, and safeguarding sensitive information, bridging administration with strategic oversight.

ROLE RESPONSIBILITIES:

1. Board & Committee Management:

o Organize meetings, prepare agendas, distribute materials, record minutes, and ensure proper documentation.

o Draft resolutions, prepare share certificates, and all corporate secretariate related matters.

2. Legal & Regulatory Compliance:

o Ensure adherence to corporate laws, listing rules, and securities regulations manage filings and liaison with authorities (e.g., ACRA).

3. Record Keeping & Information Management:

Maintain statutory records, safeguard confidential documents, and ensure accuracy of corporate information.

Part 2: JOB REQUIREMENTS
. Degree in Law with at least 3 years in a law firm or in-house legal team, with experience in corporate secretarial tasks.

. Corporate Secretarial Expertise: Proficient in managing statutory registers, drafting minutes/resolutions, and filing.

. Legal Support: Ability to draft/review commercial agreements, conduct legal research, and assist with transactions.

. Ability to work in a fast paced and dynamic environment to meet aggressive deadline

. Excellent written & verbal skills

. Organized and an eye for detail

A team player with excellent inter-personal skills and ability to communicate and influence effectively at all levels