PA to Family Office

Who we are & what we do

Kyard SG Pte Ltd, a new family office in Singapore, seeks a Personal Assistant to provide support to the Chief Executive, his family, and other functions of this small office. The successful candidate will have the chance to work closely with an exceptional global family and to help build this office into a flexible, open and dynamic workplace.

We provide investment services and support services to a global family in addition to engaging in philanthropy in Singapore and around the world.

Role positioning & objectives:

Success in this position will require the ideal candidate to:

1. Go above and beyond a narrowly defined job description and function as an all-around problem identifier and problem solver to support the Chief Executive for both his family & business activities.

2. Shift to support the broader administrative function of the office when time permits or the situation demands.

3. Approach the work with good humor, flexibility and a personal touch while displaying confidence, independence and resourcefulness.

4. Champion the values of the family office and work to further the mission of the office to provide exceptional, devoted service to the family and its various activities around the world.

Job duties include, but are not limited to:

1. Provide full spectrum of high-quality personal assistant support to the family.

2. Maintain comprehensive & accurate records of documentation for the household, include contracts, expenses, insurance, service report, etc.

3. Source and liaise with external vendors for household maintenance/repair work, maintenance schedule & procurement.

4. Ensure timely payment and renewal of contracts on all essential household needs and family identity documents such as passport, visas & re-entry permits.

5. Assist on matters with household staff & any related employment administration for nanny, domestic helpers and driver.

6. Act as the go-to person for queries on local policies and procedures pertaining to the family.

7. Work closely with and provide frequent updates to the Office Manager and the Chief Executive.

8. Provide administrative support to rest of the management team as and when required, including reception coverage when the office is established.

Ideal Qualifications:

1. Ability to maintain high degree of confidentiality and appropriate sense of urgency at all times.

2. Ability to work under pressure, dealing with interruptions, ad hoc events while making necessary adjustments.

3. Highly organized with a keen eye for detail efficient, takes ownership and a self-starter.

4. Knowledgeable and resourceful on a wide range of areas related to living and working in Singapore, deploying this knowledge to solve challenges and create efficiencies for the Chief Executive and the office.

5. Good interpersonal skills with strong work ethic.

6. Perceptive and able to anticipate needs, with the skill of weighing options and presenting reasonable, fact-based solutions.

7. Proficient in M/S Office Suites and knowledge of basic Apple products is a plus.

8. Diploma and above or min 5 years equivalent experience in a similar role.