PA & Team coordinator

Job Description:

The Personal Assistant (PA) & Team Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director, APAC.

. Responsive to all clients general inquiries via phone or online.

. Preparation and documentation of all types of reports (Typing skills is required)

. Diligently and proactively confirm meetings with clients and consultants (regardless of the location/time zone)

. Responsible for the development & implementation of efficient office procedures. Coordinating with Vendors, managing supplies and maintenance of areas.

. Responsible for incoming and outgoing mail, shipping, and receiving guardian of confidential documents

. Provide support for the travel, visa, expenses support, database management with the execution team.

. Present constantly in a professional way as the first point of contact to all clients, vendors, board members, staff, media, etc. - by phone, in person, and/or email or in person or virtually.

Skills Required:

. Proficient in Typing / Minutes & Notetaking

. Efficient organizational skills in all aspects

. Proficient in Microsoft Office (Excel, Word & PowerPoint), google apps/ google docs

. Familiar with different web browsers and google applications

. Comfortable using (or learning) Acrobat PDF and mac computer

Competencies Needed:

. Teamwork & effective communication skill

. Organization & Time Management

. Attention to detail and result orientedness

. Assertiveness with Tact, discretion, and diplomacy

. Project / Time Management & Multi-tasking skills

. Agility, Resilience and problem-solving skills

. Self-directed and proactiveness (ie to see what needs doing and to do it)

Qualification: (It's the attitude that counts!)

. Relevant 2+ years of experience and have thrived well in a fast-paced dynamic environment with minimal supervision

. Ability to communicate and coordinate with a diverse set of clients across Asia Pacific, USA and Europe

. Familiar with both start up / SME and structured working environment and must be able to thrive in both.

. Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus

. Fluency in English is a must, additional language skill especially in Chinese will be an advantage

Only shortlisted candidates will be contacted for the role.