We at Rieckermann Singapore are on an exciting journey of growth and are looking for a dynamic Order Processing/Spare Parts Coordinator to help us achieve our vision to become your first choice industrial solution provider. At Rieckermann, we value your unique skills, talents, and contributions at every stage of your career. Here, you can shape your professional journey and explore our wide industry expertise. Make your impact in a collaborative, international work environment with a long-standing tradition of upholding quality, commitment, and trust.
Key duties
This position will be responsible to manage to execute the internal order processing and logistics processes of Rieckermann's entities in Singapore. This role shall also be responsible for all office administration matters. The role will also be responsible for Order Processing and Spare Parts coordination. The role will be based in Singapore and will actively support the Company to serve our customers.
- Prepare, process and monitor orders and projects including following up on ORF and RFQ; place orders or inquiries to supplier; prepare quotations and sales orders; and manage shipping arrangements and its paperwork
- Create bank payment transactions and monitor cash flow including maintain and update order intake and cash flow; monitor incoming payments and plan outgoing; and initiate bank payment processes
- Handle administrative processes within Order Processing/Spare Parts including maintaining an accurate order information in ERP system, monitoring of commercial matters such as opening/expiry, job calculation, and ensuring order closure is complete
- Manage office administration including building management, comply to local regulations and law, and stakeholder management (accounting, HR/payroll, audit/tax consultants)
Key requirements
- Minimum Diploma in any discipline or equivalent
- Minimum of 5 years experience within the role of order processing and spare part (after sales)
- Good computer skills and proficiency in MS Office Applications
- Experience with ERP Systems (e.g. CRM, SAP) preferred
- Good written and verbal English skills
- Fast learner with good analytical mindset
- Working well under pressure
- Meticulous and attention to details
- Able to work with minimal supervision
- Professional appearance and demeanor
