Operations / Timesheet Coordinator

Key Responsibilities

• Allocating jobs to each technicians and workers going to site
• Receive, review, and validate employee timesheet submissions for accuracy and completeness.
• Ensure timely approval in compliance with company policy and payroll deadlines.
• Coordinate with department heads, supervisors, and payroll to correct discrepancies.
• Maintain timesheet tracking logs, generate reports, and ensure documentation integrity.
• Provide support and guidance to staff on timesheet procedures and related policies.
• Assist with system maintenance, updates, or training related to time-recording systems.
• Conduct audits to ensure process adherence and accurate reporting.
• Uphold confidentiality standards when handling sensitive employee data.

Requirements & Skills

• Diploma or degree in Business Administration, Finance, HR, or related field-or relevant administrative experience.
• Proficient in MS Office (Excel, Word, Outlook) familiarity with ERP or timekeeping systems.
• Strong organizational, detail-oriented, and analytical abilities.
• Excellent communication and interpersonal skills.
• High integrity and ability to handle confidential data discreetly.
• Ability to meet tight deadlines and manage multiple priorities.

Preferred Qualifications

• Experience within oil & gas, manufacturing.