Operations & Project Support Executive

. LIAISING WITH CONSULTANTS AND FREELANCE PERSONNEL FOR ALL PROJECTS

. ASSISTING THE PROJECT MANAGEMENT TEAM WITH MOB & DEMOB INSTRUCTIONS

. ARRANGE FLIGHTS AND HOTEL BOOKINGS FOR CONSULTANTS

. FOCAL POINT TO RECEIVE PROJECTS REPORTS AND CHECKLISTS FROM CONSULTANTS

. ISSUANCE OF PROJECT REPORTS AND CHECKLISTS TO CLIENTS

. FILING REPORTS & CHECKLISTS INTO PROJECT FOLDERS INTO SERVER

. FORMAT/QAQC & SPELL CHECK OF PROJECT REPORTS/CHECKLISTS FOR PROJECT MANAGER'S REVIEW

. RECEIVE/REVIEW/PROCESS & FILING OF PROJECT TIMESHEETS, EXPENSES CLAIMS FROM CONSULTANTS

. FOCAL POINT TO SUBMIT APPROVED TIMESHEETS & CLAIMS TO CLIENTS FOR APPROVAL

. MAINTAIN & UPDATING OF PROJECT TRACKING SPREADSHEET

. LIAISING WITH FINANCE DEPARTMENT ON INVOICING TO CLIENTS

. ATTEND TO INCOMING CALLS IN THE OFFICE (REDIRECT CALLS AS REQUIRED)

. MAINTAIN THE TECHNICAL LIBRARY

. COLLECTION AND SORTING OF MAILS

. COMPILING MONTHLY QHSE STATISTICS

. ASSIST QAQC WITH INTERNAL/EXTERNAL AUDITS