Operations Project Executive

Company Overview

JPN INDUSTRIAL TRADING PTE LTD is a Singapore-based company specializing in industrial equipment sales, rentals, and project operations support.

Job Summary

Provide administrative and operational support to project management, supervise technicians and administrative staff, coordinate logistics and site activities, and ensure smooth execution of sales and rental operations.

Responsibilities

• Deliver comprehensive administrative support to the Project Operation Manager and senior management to facilitate project execution
• Manage and coordinate 12 technicians for external breakdown calls and site attendance for sales and rental equipment to ensure timely service delivery
• Supervise 2 administrative staff in preparing and maintaining accurate quotations, invoices, delivery orders, and claims documentation to support financial and operational processes
• Resolve customer documentation discrepancies promptly to maintain client satisfaction and operational accuracy
• Coordinate technician deployment, site scheduling, and manpower allocation to optimize resource utilization and project timelines
• Maintain organized servicing records for all hired machinery to ensure equipment readiness and compliance
• Monitor and update Material Requisition Request (MRR) records for all part replacements to support inventory control
• Arrange dormitory accommodations, including room allocation, check-in/check-out processes, and occupant record maintenance to support employee welfare
• Oversee logistics operations and third-party transportation arrangements to ensure efficient delivery and movement of equipment
• Manage vehicle road tax expiry records and coordinate timely renewals to maintain legal compliance
• Support accident reporting and documentation for machinery-related incidents to facilitate safety and risk management
• Serve as the key liaison among operations, logistics, engineering teams, and clients to ensure clear communication and coordination
• Ensure smooth daily operational workflows for sales and rental activities to meet business objectives
• Assist in overall project and operational coordination to enhance execution efficiency
• Perform additional tasks as assigned by higher management to support organizational needs

Requirements

• Diploma In Logistics, Business Management or related field
• Multitasking - Ability to set priority for deliverance of assigned tasks in the pipeline within each deadline
• Proficiency in Excel (e.g. basic formulas, tracking sheets)
• Ability to work in a fast-paced environment