Operations & Marketing Admin Executive

Job Scope / Key Responsibilities

1. EDM, Design & Marketing Support

• Design visually compelling and brand-aligned EDMs, promotional banners, and marketing collateral for corporate health screening projects.

• Coordinate directly with sales in-charge and/or corporate clients on EDM content, layout, timelines, and branding approvals.

• Monitor and analyze EDM performance metrics to optimize future campaigns.

2. Administrative & Project Documentation

• Maintain precise, up-to-date records of all corporate screening projects, timelines, and deliverables.

• Ensure proper digital filing and organization of operational templates, approved designs, and client contracts.

3. Data Management & Reporting

• Assist the operations team in generating comprehensive corporate reports, including data summaries, screening statistics, and participation insights.

• Ensure strict data accuracy and absolute confidentiality across all reports in alignment with PDPA regulations.

4. Client & Home Screening Support

• Serve as a reliable point of contact, responding efficiently to client's queries via email and phone.

• Support the logistics, scheduling, and operational follow-up for home screening assignment.

5. Compliance & Quality Control

• Proofread and quality-check all written and visual communications .

• Follow established Standard Operating Procedures (SOPs) for secure data handling and clinical documentation to safeguard patient and corporate privacy.

  Job Requirements / Qualifications - Advert only

  • Education & Experience
    Minimum Qualifications: Diploma in Business Administration, Marketing, Graphic Design, Communications, or a related field.
    Design Track Record: Proven experience in graphic design or visual communications, with a strong eye for typography, layout, and corporate branding.

  • Technical Proficiency
    Design Tools: Hands-on experience with design software.
    Office Productivity: Highly proficient in Microsoft Office.
    AI Literacy: Familiarity with leveraging AI tools to accelerate workflow efficiency.

  • Soft Skills & Core Competencies
    Dual-Capability: A unique ability to balance creative marketing tasks with structured, logistical operational workflows.
    Meticulousness: High attention to detail for data accuracy.
    Communication: Good written and verbal communication skills for professional client-facing interactions.
    Industry Knowledge: Prior exposure to healthcare, clinical, or wellness operations is highly advantageous.