Operations Executive - Singapore

Company Profile

AstaGuru, Mumbai's Premier Online Auction House, seamlessly blends sophistication with expertise, defining its identity through a profound commitment to artistic preservation. Since its establishment in 2008, AstaGuru has emerged as a pioneer among online auction houses, specializing in art, antiques, and collectibles. Beyond being a mere e-auction website in Mumbai India, AstaGuru is a curator of experiences, a guardian of cultural legacies and a beacon for those who value the profound richness of artistic expression.

Our name, AstaGuru, is a fusion of the Italian word Asta for auction with Guru symbolizing our unwavering dedication to the art of auctioneering. Each meticulously curated catalogue guarantees authenticity, provenance, rarity, artistry, and craftsmanship, ensuring a distinctive and unparalleled experience.

AstaGuru has evolved into the preferred destination for original artworks and collectibles, achieving world record prices for revered artists like A. Ramachandran, Jeram Patel, António Xavier Trindade, M F Husain, and more. We joyously celebrate and seek custodians for timeless works that embody defining aesthetic movements in India.

Job Title: Operations Executive/ Manager

Location: Singapore 

Reporting to: Managing Director

Department: Operations

Position Summary:

Manage backend operations across logistics, inventory, and exhibitions, ensuring seamless execution of auctions, previews, and client deliveries. The role focuses on coordination, execution, and process efficiency across operational functions.

Primary Responsibilties:

• Manage day-to-day operational processes supporting auctions and private sales
• Coordinate end-to-end logistics including shipment planning, tracking, and delivery
• Handle documentation related to shipments, invoices, customs, and inventory records
• Support planning and execution of exhibitions, previews, and events including on-ground coordination
• Manage inventory tracking, movement, and storage with high accuracy
• Coordinate with logistics vendors, warehouses, and service providers
• Ensure timely dispatch, installation, and de-installation for exhibitions and sales
• Maintain trackers and ensure accurate data management across operations
• Work closely with internal teams (client relations, marketing) for execution
• Troubleshoot operational challenges and ensure adherence to timelines
• Travel within the region as required for logistics and exhibition support
  

Qualifications:

• 5+ years of experience in operations, logistics, or exhibition/event management
• Bachelor's degree in Operations, Supply Chain, Business Administration, or related field
• Experience in handling high-value goods or luxury products preferred
• Prior experience working with auction houses is preferred.

 Competencies & Skills:

• Strong organizational and coordination skills
• High attention to detail and process orientation
• Ability to manage multiple timelines and stakeholders
• Experience in logistics and vendor coordination
• Basic understanding of exhibition or event execution
• Problem-solving and execution-focused mindset
• Good communication and follow-up skills
• Proficiency in MS Excel and tracking tools
• Ability to work in a fast-paced environment