Operations Executive

Role Purpose

Provide executive and administrative support to the Group MD and MD. Ensure smooth day-to-day operations, timely follow-ups, accurate reporting, and effective coordination across stakeholders.

Key Responsibilities

• Maintain an accurate tracker of key action items, business priorities, and outstanding tasks.

• Track follow-up emails and correspondence, ensuring responses and actions are completed promptly.

• Monitor deadlines and proactively follow up with stakeholders to ensure timely completion of deliverables.

• Coordinate with business leaders and department heads to obtain timely updates and reporting data.

• Follow up rigorously on reporting requirements and escalate delays where necessary

• Consolidate management reports, dashboards, and business updates for leadership review.

• Ensure data accuracy and consistency across reports and presentations.

• Manage complex calendars, meetings, appointments, and travel arrangements for the Group MD and MD.

• Coordinate internal and external meetings, including preparing agendas, meeting materials, and taking minutes where required.

• Develop high-quality PowerPoint presentations for management meetings, board meetings, business reviews, and strategic discussions.

• Handle confidential matters and manage expenses, invoices, and claims

• Any other tasks as assigned

Requirements

• Degree in any discipline with min. 1 year experience

• Strong organization, time management, and multitasking skills

• Good interpersonal and communication skills - able to engage stakeholders at all levels

• Proactive, detail-oriented, and able to handle confidential information

• Proficient in MS Office, especially Outlook, Word, PowerPoint, and Excel

• Experience with reporting/analytics tools is an advantage