Operations Executive (Project Coordinator)

Job Summary

Reporting to the Assistant Manager, Operations, the Executive shall assist in the delivery of ancillary events, coordinating project-based operations and FAS apparel management. This role combines office based administration responsibilities with on-site venue operations, ensuring effective event delivery, vendor coordination and accurate documentation. The ideal candidate plays a key role in strengthening execution across venue setup, fan zone and precinct operations, apparel management and operational documentation.

Job Description

Ancillary Events Coordination

. Support bump-in, setup and teardown operations.

. Assist with venue walk-throughs and readiness checks.

. Oversee on-site setup in adherence to approved layouts.

. Vendor coordination (backdrops, furniture, signage, etc).

. Identify and flag risks on operational issues.

. Support post-event close-out and reporting.

Fan Zone/ Precinct Operations (Assigned Events)

. Coordinate onsite setup requirements with Marketing and Commercial teams.

. Ensure adherence to activation layouts.

. Supervise vendor execution.

. Support crowd-flow readiness and workspace setup.

. Escalate operational issues in real-time.

Vendor Coordination (Project-Based)

. Involved in the liaison with potential and appointed vendors.

. Source and compare quotations.

. Provide recommendations based on cost and value.

. Coordinate schedules and brief vendors.

. Supervise setup and teardown.

. Collect invoices and necessary documentation.

. Provide vendor performance feedback.

FAS Apparel Management

. Managing apparel operations across teams and departments.

. Track apparel inventory and stock levels.

. Maintain allocation logs, issuance/distribution records.

. Manage player sizing.

. Handle samples and replacements.

. Update stock registers.

. Ensure proper documentation and accountability.

Administrative & Operations Support

. Prepare checklists and runsheets.

. Maintain trackers and operational documents.

. Maintain document structure and version control.

. Support report preparation.

. Coordinate meetings and site visits.

. Update event logistics information.

. Support internal submissions and documentation workflow.

Reporting & Documentation

. Prepare post-event summaries.

. Maintain vendor and apparel tracking registers.

. Update operations records.

. Provide weekly progress updates.

. Ensure documentation is organized and auditable.

Requirements

. Diploma or Degree in Event Management, Operations Management, Sports Management, or a related discipline

. Minimum 1 year experience in operations, event coordination or venue management (preferred)

. Experience in a large-acle sports or live events will be an advantage

. Strong vendor coordination experience will be an advantage

. Strong organisational and multitasking skills with the capacity to work under pressure and meet tight deadlines

. Excellent communication and interpersonal skills proactive team player with a high level of initiative

. Venue-based supervision responsibilities during matchdays and events

. Required to work evenings, weekends, and matchdays

. Office-based role with on-site deployment during events

. Basic proficiency in Microsoft Office familiarity with Google Workspace will be an advantage.