Operations Executive

Key Responsibilities

. Coordinate daily bunker operations and vessel schedules.

. Liaise with vessel masters, barge operators, surveyors, suppliers, and port authorities on bunker delivery arrangements.

. Monitor bunker loading and discharging activities to ensure operational efficiency and compliance.

. Prepare and verify operational documents including:

. Bunker Delivery Notes (BDN)

. Cargo documents

. Delivery reports

. Port documentation

. Statements of Facts (SOF)

. Track vessel movements and update customers on operational status.

. Ensure accurate recording of cargo quantities, fuel transfers, and inventory movements.

. Conduct spot checks and monitor bunker operations to ensure compliance with safety and regulatory requirements.

. Coordinate with internal departments on operational issues, claims, discrepancies, or delays.

. Handle post-fixture operational matters and resolve day-to-day operational challenges.

. Maintain proper documentation and filing of operational records.

. Prepare operational reports and provide timely updates to management.

. Support emergency response and incident handling when required.

. Ensure compliance with company policies, maritime regulations, and industry standards.

Requirements

. Diploma or Degree in Maritime Studies, Logistics, Supply Chain, Marine Engineering, or related disciplines.

. Minimum 3 years of relevant experience in bunker operations, shipping operations, tanker operations, or the maritime industry.

. Familiarity with Singapore port operations and bunker procedures is an advantage.

. Knowledge of maritime documentation and operational processes.

. Good communication and coordination skills.

. Ability to work in a fast-paced and operational environment.

. Strong problem-solving and multitasking abilities.

. Proficient in Microsoft Office applications.

. Able to work beyond office hours when operationally required.