Job Responsibilities
.For new startup company (Production & Warehouse each 22000sqf)
Operations & HQ Coordination
- Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
- Support local operations by coordinating with relevant departments, vendors and external parties.
- Assist with arrangements for HQ delegates, including accommodation and local transportation.
Facilities & Workplace Management
- Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
- Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
- Monitor housekeeping, cleanliness and hygiene standards across the workplace.
Logistics & Supply Chain Coordination
- Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
- Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
- Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.
Regulatory & Compliance Management
- Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
- Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
- Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.
Safety & Operational Standards
- Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
- Promote good safety practices among employees, contractors and part-time workers.
- Ensure operational areas remain safe, clean and suitable for production activities.
Vendor & Workforce Coordination
- Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
- Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
- Monitor service quality and address operational issues with relevant vendors in a timely manner.
Administrative & Financial Support
- Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
- Maintain proper operational records, documentation and reports.
- Provide administrative and operational support to management as required.
Other Responsibilities
- Perform other duties as assigned from time to time.
Job Requirements
- Minimum a Diploma in BusinessAdministration, Business Management, Operations Management, FacilitiesManagement, or a related discipline.
- Minimum 3 years of experience in managing factory, warehouse and administrative operations.
- Familiar with production, warehouse and admin operations.
- Good leadership, communication, and team management skills.
- Strong sense of responsibility, attention to detail, and ability to handle work independently.
- Knowledge of workplace safety practices related to office, production and warehouse operations.
- Ability to communicate in Chinese (Mandarin) to liaise with Chinese-speaking associates and suppliers, and to use systems and read work instructions available in Chinese.
- Candidates with relevant experience may be considered for a higher position.
5 days work week (Would be required to support on weekends if needed, and shall be compensated with Off-In-Lieu)
