About the Role
We are looking for an Operations Associate with a strong accounting and finance foundation to support the CEO and Operations Manager within a private investment/family office.
The role covers month-end activities, accounting consolidation, reconciliations, management reporting, cash-flow monitoring, audit and tax documentation, and investment operations across various investment entities.
This opportunity would particularly suit an accounting or audit-trained professional looking to gain broader exposure within a family office or investment environment.
Key Responsibilities
Accounting & Financial Operations
- Support month-end accounting and closing activities.
- Review monthly transaction summaries and reconciliations for accuracy.
- Assist with accounting consolidation across relevant entities.
- Review monthly management accounts prepared by external accounting providers.
- Coordinate with external accountants and service providers on financial information and reporting requirements.
- Maintain accurate financial records and supporting documentation.
Asset & Cash-Flow Monitoring
- Maintain accurate and secure records relating to assets and relevant financial information.
- Prepare monthly and quarterly asset and cash-flow overviews.
- Assist with the preparation and consolidation of annual budgets.
- Support forecasting of cash-flow requirements.
- Monitor actual expenditure against budgets and highlight potential surpluses or funding requirements.
Audit & Reporting Support
- Coordinate with external auditors on required information and documentation.
- Prepare and organise supporting documentation for annual audits of relevant entities.
- Monitor reporting timelines and follow up with relevant parties to ensure requirements are completed on time.
- Assist with documentation required for periodic MAS and other reporting requirements.
Tax Support
- Coordinate information and supporting documentation required for tax reporting.
- Assist with tax forecasts based on investment income, capital gains/losses and other relevant financial information.
- Coordinate information relating to investment portfolios and assets managed by external parties.
- Assist with monitoring upcoming tax payments and related cash-flow requirements.
Investment Operations
- Assist with monitoring investment portfolio performance and underlying risks.
- Support portfolio cash-flow and liquidity monitoring.
- Maintain investment-related records and documentation.
- Coordinate with internal and external stakeholders on operational requirements relating to investments.
Corporate Documentation
- Coordinate with banks, financial institutions and external service providers on documentation requirements.
- Compile and maintain corporate and KYC-related documents when required.
- Follow up with relevant parties to ensure required documentation and licences remain current.
- Specialist KYC or compliance experience is not required for this position.
Requirements
- Minimum 3 years of relevant experience in accounting, audit, finance operations, fund administration, investment operations or a related field.
- Diploma or Degree in Accounting, Finance or a related discipline.
- Strong accounting foundation with experience in month-end closing, reconciliations and financial reporting.
- Previous external audit experience would be highly advantageous, particularly from a Big 4 or established accounting firm.
- Exposure to financial services, asset management, investment entities, fund administration or corporate services would be advantageous.
- Comfortable reviewing management accounts and working with external accountants and auditors.
- Good understanding of cash-flow, budgeting and financial information.
- Exposure to SPVs, investment entities or similar structures would be advantageous.
- Strong numerical and analytical skills with excellent attention to detail.
- Comfortable working within established processes and procedures.
- Collaborative, adaptable and willing to learn within a small-team environment.
- Able to work independently and manage multiple deadlines.
- High level of confidentiality and discretion when handling financial and personal information.
EA Licence No: 11C5502
Registration No: R1331697
