Position: Operations Assistant
Job Responsibilities:
1. Administrative Support & Data Management
- Prepare and maintain operational documents, reports, and records.
- Organise files and data.
- Maintain databases and ensure information accuracy.
2. Coordination & Communication
- Coordinate between different departments (operations, merchandising, shipping).
- Follow up with teams on pending tasks.
- Handling and responding to buyer queries and email communications.
3. Price Inquiry, Order & Process Monitoring
- Send price inquiries and order sheets to the team, and maintain records of inquiry data and pricing.
- Assist in tracking orders, production progress, and delivery schedules.
- Coordinate with the merchandising team and update tracking sheets (production status, shipment status, order status, etc.).
4. Coordinate with the Design and Development teams on style development and sample preparation
- Coordinate with the design and development teams for proposals to buyers.
- Assist in mood board preparation and style development.
- Proficient in Microsoft PowerPoint and Adobe Illustrator for creating professional presentations and visual designs.
5. Compliance & Documentation
- Maintain audit documents, compliance files, and certifications.
- Assist with factory audit documentation or operational compliance tracking.
6. Problem Solving Support
- Help identify operational issues and report them to the Operations Manager.
- Follow up on corrective actions and improvements.
Requirements:
- This junior role is open to Singaporean/PR.
- Merchandising experience and technical knowledge in the garment industry would be an advantage.
- Proactive problem-solving.
- Detail-oriented and with strong analytical skill.
- Excellent computing skills, proficient in MS Excel, Microsoft PowerPoint and Adobe Illustrator.
- Multi-task in a fast-paced environment.
- Positive work attitude and able to work under pressure.
- Good interpersonal and communication skills.
- Strong presentation and report-writing skills.
- Bilingual, Mandarin and English-speaking.
- Keen sense of fashion and a passion for the garment industry.
- Available to travel to Bangladesh when required, as our sourcing company and garment factories are based there.
- Training will be provided.
- Degree or diploma, preferably in the fields of garments or textile.
