Operations Assistant

Phillips 66 & YOU - Together we can fuel the future

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of America's Best Employers in 2021.

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Basic Purpose/Accountabilities:

Reporting to the Supervisor, Singapore Crude, Heavy & LPG Scheduling, the Operations Assistant position will be responsible for providing operations administrative support to the commercial activities in Singapore office.

Primary Responsibilities:

• SAP system responsibilities include:

- Responsible for verifying & entering secondary expenses (tankage related charges, inspection fees, GST and any operational related charges).

• Learn and support schedulers for cargo ticketing
• Provide Operations support

- Maintain proper DRM for overall scheduling and ops admin files, Storage License renewal, and support internal compliance audit

- Scheduling system (SAP) upgrade testing for secondary cost portion.

- Endorse and despatch of cargo/shipping documents to 3rd parties

- Perform analytical support for the operations functions when required.

Basic Requirements:

• Diploma / Degree in maritime/logistics
• Minimum 1 year of operations administrative support
• Basic understanding of operations to help verify operational costs
• Strong administration and organization skills with an eye for details and accuracy
• A team player and self-motivated individual
• Strong MS Office & Excel knowledge and good communication skills

Preferred Skills:

• Experience in Scheduling or Shipping functions preferred
• Previous SAP cost entry experience will be added advantage

We regret to inform that only shortlisted candidates will be notified.

Phillips 66 International Trading Pte Ltd adopts the Tripartite Standards and is committed to be a fair and progressive employer.