Operations Assistant/ Coordinator

0-1 years
2200 - 3000 SGD monthly
7 days ago
Job Description

The Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents.

Job Scope:

Coordination:

  • Coordinate day-to-day operational activities with customers, suppliers, ship owners, surveyors, forwarding agents and internal and external team members to facilitate smooth shipment of cargo.

Shipping Execution:

  • Execute shipments according to established procedures.
  • Prepare and send shipping instructions to sellers and buyers.
  • Nominate vessels to sellers and buyers.

Document Management:

  • Handle and generate shipping documents, including invoices, packing lists, and required shipping documents.
  • Prepare and check required shipping documents for LC negotiations to banks.
  • File shipment documents upon completion.

Data Management:

  • Update contracts and enter shipping data into the system promptly.

Financial Coordination:

  • Liaise with the finance team to ensure smooth invoicing and timely execution of cargo/freight/operational payments and expenses.

Shipment Monitoring:

  • Monitor shipments to ensure smooth delivery and fulfilment.
  • Post shipment follow-up to update customers on any potential delays.

Other Responsibilities:

  • Month-end closing via Navision
  • Perform other tasks as assigned by the Traders / Operations Manager.

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