Operations Assistant (1 Year)

Phillips 66 & YOU - Together we can fuel the future

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of America's Best Employers in 2021.

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Basic Purpose/Accountabilities:

Reporting to the Supervisor, Singapore Clean & Renewables Scheduling, the Operations Assistant (Contract) position will be responsible for providing operations administrative support to the Renewables Scheduling team for the Asia Pacific region. The contract period is for an initial period of 1 year, subject to extension as required by the business.

Primary Responsibilities:

Operations support: -

o Execute non-bulk shipments delivery

o Maintain accurate inventory records

o Assist schedulers with e-documentation

o Support operational internal audit for import/export compliance document

o Endorse and arrange for dispatch of cargo documents

o Support scheduling group on retention record activities

o Consolidate documents for Renewables shipments, coordinate amendments if necessary

SAP system responsibilities: -

o Verify secondary costs invoices against vendor agreements

o Record and execute SAP entries for approved secondary expenses invoice (inspection fees, tankage related charges, commission fees etc)

o Handle nomination and ticketing activities in accordance to Operation activities and month end closing

o Assist in ad-hoc testing for system upgrades

Basic / Required Qualifications:

• Minimum Diploma in Maritime/ Logistics/ Computer Science/ Business Administration/ Operational Audit
• Self-motivated individual with an eye for details and accuracy
• Strong SAP & MS Office knowledge and good communication skills
• Previous SAP experience will be an added advantage
• Demonstrates ability to collaborate effectively with the front office to resolve problems

Preferred Skills:

• Minimum one year of administrative support experience in scheduling or shipping functions

We regret to inform that only shortlisted candidates will be notified.

Phillips 66 International Trading Pte Ltd adopts the Tripartite Standards and is committed to be a fair and progressive employer.