Operations & Accounts Assistant (Technical/CAD focus)

Key Responsibilities

1. Accounts & Bookkeeping

. Accounts Payable/Receivable: Process incoming invoices, issue client billings, and follow up on outstanding payments.

. Expense Management: Track project-related expenses and manage staff claims.

. Data Entry: Maintain accurate financial records.

. Reporting: Assist the management team with monthly cash flow summaries and basic financial reporting.

2. Technical Drafting (AutoCAD)

. Drawing Revisions: Edit and update existing .dwg files based on engineer/designer feedback.

. Document Control: Manage the version history of technical drawings to ensure the team is always working from the latest set.

. Format Conversion: Convert CAD files to high-quality PDFs or other formats for client submittals.

3. Office Administration

. Client Liaison: Act as the first point of contact for clients, vendors, and contractors.

. Project Documentation: Organize permit applications, site reports, and project folders.

. General Support: Manage office supplies, scheduling, and general correspondence.

Skill Matrix

Category

Must-Have Skills

Accounting

Experience in admin accounting basic understanding of GST/VAT/Sales Tax, and bank reconciliation.

Technical

Proficiency in AutoCAD (2D).

Software

Microsoft Excel (Intermediate to Advanced), Word, and PDF Editors.

Traits

High attention to detail, ability to self-manage, and discretion with sensitive financial data.

Required Qualifications

. 2+ years of experience in a combined Administrative and Accounting role.

. Proven proficiency in AutoCAD (please be prepared to show a portfolio or complete a short test).

. Experience in the Construction, Engineering, or Manufacturing industries is highly preferred.