Oil & Gas Document Controller

Responsibilities

• Establish and maintain document control procedures and systems in compliance with company and client requirements.
• Receive, log, and track all incoming and outgoing documents (engineering drawings, vendor data, correspondences, specifications, etc.).
• Assign document numbers and maintain an accurate, up-to-date document register.
• Ensure timely distribution of documents to internal departments, vendors, and clients as per the document distribution matrix (DDM).
• Check and verify document formats, revisions, and metadata before issuing.
• Maintain a systematic filing structure for both electronic and hard copy documents.
• Coordinate with engineering, procurement, construction, and quality departments to ensure proper documentation flow.
• Handle vendor document submissions, review status tracking, and ensure required approvals are obtained on time.
• Generate document transmittals (SDRL, VDRL) and issue documentation to clients.
• Monitor overdue documents and follow up with responsible parties to maintain schedule compliance.
• Support audits by providing accurate document status and retrievals when requested.
• Archive project documentation in accordance with company and contractual requirements at project close-out.

Requirements

• Diploma or Bachelor's in Engineering, Administration, or related field
• At least 3 years experience working in the Oil & Gas indsutry
• Fluency in Mandarin as the individual will be liaising with Mandarin speaking vendors and documentation
• Prior FPSO/Offshore experience
• EDMS proficiency