Role Summary
We are seeking an experienced professional to join our team as an Office Receptionist and Administrative Executive. This fully on-site role covers front desk responsibilities, office administration, and coordination support to ensure smooth and efficient office operations.
Key Responsibilities
- Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders as required.
- Handle switchboard calls and visitors professionally.
- Manage meeting room bookings and ensure rooms are set up according to requirements.
- Ensure office and meeting room facilities, fixtures, amenities, and equipment are well maintained, and coordinate regular servicing with vendors.
- Assist with the setup and turnover of meeting rooms and common areas for events.
- Support the organisation of internal team events to ensure smooth execution.
- Coordinate incoming and outgoing mail, packages, deliveries, and courier services.
- Monitor and manage office, stationery, and pantry supplies, and place orders with vendors as needed.
- Schedule and coordinate management meetings and related calendar arrangements.
- Assist with expense claims.
- Provide administrative support to meet business needs.
Qualifications and Skills
- Relevant experience in a corporate or professional services environment.
- Highly organised with strong attention to detail.
- Excellent interpersonal skills and a professional attitude.
- Strong verbal and written communication skills.
- Ability to work effectively with stakeholders at all levels, both internally and externally.
- Proficient in Microsoft Office applications.
- Good time management and a strong record of punctuality
