Company Overview:
Our client is a top tier global investment firm that manages investments internationally across multiple asset classes. With decades of experience, an impressive portfolio, and offices in major cities across four continents, they combine local expertise with a global vision to create value for their stakeholders. The company has a strong team-focused culture, emphasising trust, collaboration, and innovation to achieve shared goals.
Job Summary:
Our client is seeking an experienced Office Manager to oversee the day-to-day workplace, facilities, and corporate services operations of its Singapore office. This is a broad, hands-on role with a strong focus on facilities management, soft services, workplace operations, and corporate services. The position is ideal for someone who enjoys taking initiative, thrives in a fast-paced environment, and can balance various responsibilities effectively. The candidate should not only be confident and resilient, but should be able to maintain a diplomatic and professional demeanor in order to manage a high performing and dynamic team.
Responsibilities:
- Oversee the day-to-day operations of the Singapore office, ensuring a professional, efficient, and well-maintained workplace environment.
- Manage facilities and soft services, including cleaning, maintenance, security, pantry services, office supplies, mailroom/courier services, and other workplace requirements.
- Manage relationships with external vendors, service providers, landlords, and building management, ensuring service levels and operational standards are consistently met.
- Coordinate preventive and reactive maintenance, office repairs, workplace improvements, and other facilities-related projects.
- Support broader corporate services and workplace operations, including office administration, procurement, access management, and employee-related workplace requirements.
- Maintain relevant office policies, procedures, documentation, and vendor contracts.
- Support business continuity, workplace safety, emergency preparedness, and crisis management initiatives.
- Partner with internal stakeholders and regional teams on office operations, employee onboarding/offboarding, workplace requirements, and ad hoc projects.
- Support the coordination of internal meetings, corporate events, and other office-based activities.
- Monitor service delivery, operational expenditure, and vendor performance, identifying opportunities to improve efficiency and workplace experience.
Requirements:
- Minimum 10 years of experience in office management, corporate real estate, or related fields, preferably in financial services or consulting.
- Strong organisational skills with the ability to manage multiple tasks effectively.
- Strong communication and people skills for working with teams at all levels.
- Familiarity with Microsoft Office tools like Word, Excel, and PowerPoint.
- Experience in workplace strategy or facilities management is a plus.
- Flexibility to adapt to changing priorities and work beyond standard hours if needed.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
