[Job ID: 1671021]
Responsibilities
- Lead office relocation, new office setup, renovation works, fit-out procurement, and operational readiness planning.
- Oversee daily office and facilities operations, ensuring a safe, functional, and efficient workplace environment.
- Coordinate maintenance, repairs, upgrades, and resolution of workplace and facilities-related issues.
- Ensure compliance with workplace safety, health, and fire safety requirements, including emergency preparedness coordination.
- Manage leasing matters, including landlord liaison, lease administration, renewals, and compliance requirements.
- Administer workplace services such as pantry management, parking allocation, visitor services, and access management.
- Coordinate with IT and relevant stakeholders to maintain and enhance workplace systems and infrastructure.
- Manage workstation provisioning, resource booking systems, access cards, and visitor management processes.
- Support business continuity planning and coordinate responses to workplace, facilities, or operational disruptions.
- Manage vendor relationships, contracts, procurement activities, and service performance monitoring.
- Oversee office asset lifecycle management, including procurement, inventory tracking, maintenance, issuance, and returns.
- Maintain administrative records, contracts, inventories, workplace documentation, and standard operating procedures.
- Monitor office-related expenditure, support budget tracking, cost planning, and financial reporting activities.
- Provide administrative support to leadership, including meeting coordination, calendar management, reports, and presentations.
- Support staff onboarding, offboarding, workspace setup, employee engagement activities, and office events.
- Coordinate meetings, hosted visits, and stakeholder engagements, including logistics, vendor management, and onsite support.
Requirements
- Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration, or a related discipline.
- 3-5 years of experience in office management, administration, facilities coordination, workplace operations, or project support.
- Experience within healthcare, hospital, academic medical, or institutional environments is an added advantage.
- Experience in office setup, relocation projects, vendor & contract management, procurement coordination, and budget tracking.
- Proficiency in Microsoft Office.
- Strong digital proficiency, including the use of AI-enabled productivity tools for reporting, documentation, workflow optimisation, and coordination.
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EA Personnel Name: Yip Yan Wen, Esther
EA Personnel Reg. no.: R25152371
EA License no.: 07C5771
