Office Manager

Key Responsibilities

Administrative Management

. Oversee all office operations, ensuring efficiency and compliance with company policies.

. Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).

. Maintain office supplies inventory and place orders for stationery and other essentials.

. Book flights, hotel accommodations, and other travel arrangements for staff.

. Coordinate with vendors, service providers, and building management.

Financial & Operational Support

. Process invoice payments and ensure timely settlement of intercompany payments.

. Record payments and receipts accurately in coordination with the finance team.

. Assist with month-end closing processes, ensuring accurate reporting.

. Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

. Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.

. Support internal communications and staff engagement initiatives.

. Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

. Ensure the office environment is clean, safe, and well-maintained.

. Manage maintenance schedules for office equipment and IT assets.

. Coordinate workspace allocation and office layout changes.

Other Duties

. Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

. Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

. Proven experience as an Office Manager, Administrative Manager, or similar role.

. Strong organizational and multitasking skills.

. Excellent verbal and written communication abilities.

. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.

. Ability to work independently and handle confidential information with integrity.