Office Manager (Finance, HR & Administration)

About Us

We are an established landscape and cleaning services company providing professional maintenance services to Town Councils, government agencies, commercial properties, and private developments across Singapore. We are looking for a capable and experienced Office Manager to lead and overseas our Finance, Human Resource, and Administrative functions while supporting our growing operations.

Job Responsibilities

Finance & Accounting

• Manage Accounts Payable (AP), Accounts Receivable (AR), invoicing, collections, and bank reconciliations.

• Monitor cash flow and prepare monthly financial reports.

• Process payroll and ensure timely CPF and statutory submissions.

• Liaise with auditors, banks, accountants, and government agencies.

• Maintain proper accounting records and financial documentation.

Human Resource Management

• Handle recruitment, onboarding, and employee offboarding.

• Prepare employment contracts and HR documentation.

• Manage payroll, leave administration, staff records, and performance documentation.

• Process Work Permit and S Pass applications, renewals, and cancellations.

• Ensure compliance with MOM regulations and employment legislation.

• Coordinate employee training and certification renewals.

Administration & Office Management

• Oversee daily office operations and administrative functions.

• Manage office supplies, company assets, insurance policies, and licences.

• Maintain company vehicle records, servicing schedules, road tax, and insurance renewals.

• Prepare reports, correspondence, meeting minutes, and management presentations.

• Maintain organised filing systems for company records.

Operational Support

• Provide administrative support to the Operations team.

• Assist in contract administration and tender documentation.

• Coordinate manpower records, attendance, and operational documentation.

• Liaise with clients, suppliers, subcontractors, and government agencies.

• Support Workplace Safety & Health (WSH), ISO, and compliance documentation.

Requirements

• Diploma or Degree in Business Administration, Human Resource Management, Accounting, or a related discipline.

• Minimum 5 years of relevant experience in office management, finance, HR, and administration.

• Experience in the landscaping, cleaning, facilities management, construction, or engineering industry is highly preferred.

• Good understanding of Singapore Employment Act, CPF regulations, MOM work pass administration, and payroll processes.

• Proficient in Microsoft Office applications, especially Excel and Word.

• Experience with accounting software such as MYOB, AutoCount, Xero, or QuickBooks is an advantage.

• Strong organisational, leadership, and communication skills.

• Able to work independently in a fast-paced environment and manage multiple priorities effectively.

Why Join Us

If you enjoy taking ownership, leading office operations, and supporting a dynamic business that contributes to Singapore's green spaces and clean environment, we invite you to join our team. Your expertise will play a vital role in ensuring the smooth running of our Finance, HR, and Administrative functions while supporting our operational excellence.