Office Manager & Finance Executive

Key Responsibilities

Office Management & Operations

. Oversee day-to-day office operations to ensure efficiency and smooth business functioning

. Support the CEO with scheduling, coordination, and administrative tasks

. Establish and improve internal processes, systems, and workflows

. Coordinate across departments, suppliers, and partners to support business operations

. Manage office resources, facilities, and documentation

Finance & Accounts

. Maintain accurate accounting records and day-to-day bookkeeping

. Process payroll in line with Singapore regulations (Employment Hero)

. Manage accounts payable and receivable, including invoicing and collections

. Perform bank reconciliations and ensure financial accuracy

. Handle supplier invoices, expense claims, and procurement processes

. Manage inventory costing

. Support month-end closing and financial reporting

. Assist with GST filing and statutory compliance

Sales Administration & Order Processing

. Process customer orders and issue invoices accurately

. Maintain CRM systems, sales records, and reporting

. Coordinate order fulfilment and delivery timelines

. Liaise with customers, suppliers, and logistics partners, including customs processes where required

Customer Service

. Respond to customer enquiries via phone, email, or helpdesk systems

. Ensure timely resolution of issues and maintain strong customer satisfaction

HR& Administration

. Support onboarding, employee records, and HR administration

. Assist with work pass applications and regulatory compliance

. Maintain records, filing systems, and ERP master data

Qualifications, Skills & Experience

. Diploma or Degree in Accounting, Business, or a related field

. 2-3+ years experience in office management, finance, or operations roles

. Strong understanding of Singapore accounting standards, GST, and compliance

. Proficiency in Microsoft Excel and accounting/ERP systems

. Highly organized with strong attention to detail

. Ability to manage multiple responsibilities independently

. Strong communication and interpersonal skills

. Proactive, hands-on attitude and continuous improvement mindset

. Experience in the telematics industry is an advantage