Office Executive

At Continental Equipment, smooth processes and systems are the key to our success. We're looking for an office executive who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines. This role will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Key responsibilities and accountabilities

Office Administration:

. General office management

. Manage suppliers of business services and any other office matters

. Coordinate with IT Partner on IT requirements for employees as well as the office systems supplier

. Oversee receptionist/office administrator: Ensure day-to-day organisational effectiveness and efficiency - typically office tidiness, office supplies, vendor relations, communicating with building maintenance team on safety/emergency drills/maintenance

. Taking minutes of meetings when necessary

HR Administration:

. Applying for government support/grants where eligible and available

. Manage staffing level, WP, quotas and leave

. Ensure MOM/MOH requirements/mandates are complied with

. Administration and record-keeping for staff training courses

. BCP Lead

General Administration:

Provide secretarial support to senior management

Personality

Comfortable in dealing with people with different backgrounds and responsibilities. Reliable, tolerant, and organised. Keen for new experience, responsibility and accountability. Able to work well with others and be a team-player.

Specific Job Skills

. Good in communication and positive and open attitude are important traits of the researched profile. A genuine passion for people and working with is also mandatory.

. The position requires interaction across several departments and functions therefore people-management skills, experience and natural ability are necessary.

. Proficency in written and spoken english is required for international coordination and business communications.

. Must be adept in use of MS Office 2010 or later, particularly Words, Excel and PowerPoint